Privacy Policy

1. Scope & Data Controller Overview

EKAREZONE operates international education and mobility offices in Istanbul, Izmir (Turkey), and Stuttgart (Germany). In accordance with the European Union General Data Protection Regulation (GDPR / DSGVO) and the Turkish Personal Data Protection Law No. 6698 (KVKK), EKAREZONE acts as the Data Controller responsible for the processing of your personal information.

2. Categories of Information We Collect

To evaluate university admissions, facilitate international language courses, manage Erasmus+ partnerships, and arrange job shadowing placements, we may collect and process:

• Identity & Contact Details: Full name, date of birth, nationality, email address, telephone/WhatsApp number, and permanent residence.
• Academic Background: High school diplomas, university transcripts, language proficiency test scores (IELTS/TOEFL/Goethe-Zertifikat), Statements of Purpose (SOP), and academic recommendation letters.
• Immigration & Visa Records: Passport validity pages, national ID copies, consular appointment confirmations, and financial verification proofs (e.g. Sperrkonto / blocked account certificates) required strictly for visa processing.

3. Legal Basis and Purpose of Processing

Personal data is processed under legitimate grounds including: (a) performance of contractual educational advisory agreements, (b) compliance with statutory legal obligations of destination country immigration bureaus, and (c) explicit consent provided through web consultation requests. Data is utilized strictly for program admissions, visa documentation preparation, accommodation reservations, and direct communication.

4. Data Sharing and International Transfers

Because our consulting services involve cross-border educational placements, your records may be transferred to accredited third-party recipients solely for program execution:

• Target universities, partner language academies, and vocational host enterprises in the EU, UK, and USA.
• Official admission bodies (e.g., uni-assist in Germany, UCAS in the United Kingdom).
• Foreign embassies, consulates, and authorized visa processing centers (e.g., VFS Global, iDATA, TLScontact).

5. Security, Storage & Data Subject Rights

We enforce strict technological and organizational safeguards, including SSL/TLS encrypted transmissions and restricted access protocols. Under GDPR (Articles 15-22) and KVKK (Article 11), you hold the right to request access, rectification, erasure, restriction of processing, and data portability. To exercise your rights, please submit an official inquiry to eksi@ekarezone.com.